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Terms of use for the Partnership Platform 

1. General

The collaborative Partnership Platform (hereinafter the ‘Service’) is a free-of-charge digital collaborative platform for operators in the fields of immigrant integration and the reception of refugees. The Service is provided by the Centre of Expertise in Immigrant Integration of the Ministry of Economic Affairs and Employment, the government IT Centre Valtori and Ambientia Oy. The collaborative platform is administered by the Centre of Expertise in Immigrant Integration, and the Immigrant Integration Group of the Employment and Entrepreneurship Department of the Ministry of Economic Affairs and Employment (hereinafter the ‘Service Provider’).

Using the members’ section of the Service requires registration. When a user registers with the Service, they confirm they have read and understood these Terms of Use and commit to complying with them when using the Service.

2. Use of the Service

Using the members’ section of the Service requires accepting these Terms of Use and the Privacy Policy. These are accepted in connection with registration. The Terms of Use and the Privacy Policy can be found on the Service’s ‘About the Partnership Platform’ page. 

The reuse of the content added to the public section of the Service is allowed for non-commercial purposes without a separate licence, but the user must appropriately indicate the author or owner of the reused content (see ‘User’s rights and responsibilities’). The above stated does not apply to images and other material subject to intellectual property rights (‘IPR material’) in the Service. IPR material can be subject to a design right, a trademark or a patent, for example. Saving, distributing and copying the images and IPR material in the Service is forbidden without separate licence.

The intellectual property rights to any material uploaded to the workspace of the Partnership Platform are owned by the workspace administrators or the user who uploaded the content. Using content uploaded to a workspace outside the Service must be separately agreed with the workspace administrator. The Ministry of Economic Affairs and Employment is not responsible for any infringements of intellectual property rights occurring within the workspaces.

Uploading illegal or inappropriate materials to the Partnership Platform is forbidden. These include, but are not limited to, material containing expressions, writings or statements that are racist, undermine human dignity or violate the privacy of an individual. Workspace administrators are responsible for the content in their workspaces. The Service administrators reserve the right to remove any illegal or inappropriate material from the Service.

The Partnership Platform can not be used to market and sell commercial services and goods.

The Partnership Platform for integration and the reception of refugees includes links and connections to third-party websites. The terms of use of each third-party website are applied to the sites, and the Ministry of Economic Affairs and Employment is not responsible for their content.

3. User’s rights and responsibilities

When a person registers as a user, they are obligated to provide correct and complete information for their registration. The contact information provided by users is not disclosed to third parties. The Service complies with the Personal Data Act in the processing and registration of personal data.

The data of users registered on the Partnership Platform is not visible on the public side of the service. In the members’ section, registered users can view each other’s names, organisations, titles and email addresses. Users can choose whether the names of the workspaces of which they are members are displayed on their profile. If a user sets the names of workspaces as private, only the number of workspaces of which the user is a member will be displayed on their profile.

Users are responsible for all use of the Service under their user ID and password. Users are responsible for keeping their password secret. Users can themselves permanently delete their profile from the Service, and users also have the right to request the Partnership Platform administration to delete their user account. In this case, the request for account deletion must be sent from the same email address that is used as the user ID for the profile to be deleted. If this is impossible, the user must otherwise prove that they are the owner of the profile. 

The workspace administrator (or owner) has the right to invite other registered or unregistered users to join the workspace. The workspace administrator is responsible for ensuring that the profile of a user accepted as a member belongs to the person the administrator wanted to accept as a member. The workspace administrator is entitled to define the rules for the workspace. Workspace administrators can appoint any number of other administrators for their workspace. Workspace administrators have the right to manage their workspace by approving new members, removing existing members, or deleting or archiving the entire workspace. Workspace administrators can send email to all members of the workspace. They can also change the profile picture of the workspace and its introduction text. The workspace administrator can also send invitations to join the workspace directly from the workspace. 

Workspace members are responsible for all content and the format of the material they upload to the service. Workspace members are responsible for ensuring that they have all the required intellectual property rights or other rights or consents from the authors when they upload material to a workspace (incl. images, audio files, videos). 

A user registered on the Partnership Platform can submit suggestions to the Partnership Platform administration concerning the publishing of materials on the public side of the platform at kumppanuusalusta.kotoutuminen.fi The user who suggests the publishing must ensure that they have all the required intellectual property rights or other rights or consent from the author to publish the event or material in the Service. For underage users, consent from a guardian must be provided on request.  

If a user registered on the Partnership Platform finds material containing expressions, writings or statements that are racist, undermine human dignity or violate the privacy of an individual in the content of workspaces, the user must report the content. The report is submitted to the administrator of the workspace in the first instance. If the workspace administrator does not delete or modify the inappropriate content, it can be reported to the administration of the Partnership Platform. 

4. Service Provider’s rights and responsibilities

The Service Provider has the right to remove any content that violates these Terms of Use from the Service. Such material includes, but is not limited to, material that is racist, undermines human dignity or violates the privacy of an individual. Content that aims at advertising or marketing a product or service, for compensation or free of charge, is also deemed to be such content (see ‘User’s rights and responsibilities’). If a workspace member reports inappropriate content in a workspace, the Service Provider must intervene. 

The Service Provider can ban a user from the Service, temporarily or permanently, if the user repeatedly violates these Terms of Use. Before a user is banned, the user is issued two warnings in the Service. These warnings will state that repeating the violation will result in losing the right to use the Service. If the user continues to violate these Terms of Use, the user will be banned. In particularly serious violations, the Service Provider has the right to ban the user without warning.

The Service Provider is responsible for the content of the Service and its accuracy only to the extent of the content the Service Producer has itself produced. The Service Provider is not responsible for any direct or indirect losses caused by the use or interpretation of the information contained in the Service. The Service Provider is not responsible for the authenticity of the user profiles. 

The Service Provider is not responsible for any direct or indirect losses suffered by a user or any third party due to any errors or omissions in the Service. The Service Provider is not responsible for any content, material or services produced by third parties and linked to in the Service.

The Service Provider is not responsible for any possible disturbances in the provision of the Service that are caused by technical faults and their remediation, for example. Nor is the Service Provider responsible for any disturbances in the functioning of telecommunications networks or the internet. The Service Provider is not responsible for any losses arising from the functioning of the Service or from the Service not functioning.

The Service Provider can collect data on how and when the Service is used. For example, it can collect data on the website from which the user arrived on the Service website, or the browser used by the user. The collected data is anonymous and cannot be used to identify individual users. The collected data is used to analyse and improve the Service. 

5. Processing of Personal Data

The registration information of the users of the Partnership Platform for integration and the reception of refugees is required to create a user profile accessible from the members’ section of the Service, and for the management of customer relationships related to the Service. The contact information provided by users is not disclosed to third parties. The Partnership Platform complies with the EU’s General Data Protection Regulation and the Finnish Data Protection Act in its processing of personal data and the registration process. 

The Service Provider can collect data on how and when the Service is used, for example, data on the website from which the user arrived on the Service website, or the browser used by the user. The collected data is anonymous and cannot be used to identify individual users. The purpose of the collection of data is to analyse the use of the Service and to develop it to better serve its users.

The Service Provider can send survey requests related to the development of the Service to the users of the Service. Users can prohibit the Service Provider from sending survey requests by enabling the ‘Do not send survey requests for Service development’ function in their profile, or by selecting the ‘I do not want to respond to surveys on the development of the Partnership Platform in the future’ option at the end of a survey they have already received.

6. Modification of the functions of the Service

The Service Provider has the right to modify the content, functioning and Terms of Use of the service to develop it or for other necessary reasons. The Service Provider has the right to add, modify and remove parts of the Service, or to terminate the provision of the Service entirely or in part. If reasonably possible, the Service Provider will inform users of any significant changes to the Service, changes materially related to users or any disruptions to the use of the Service in advance via the Service or in any other manner it deems appropriate. The Service Provider has the right to assign the administration of the Service and its content, including user data, to another party.

The Service Provider announces any changes to the Terms of Use on the registered users’ home page or in the kumppanuusalusta.kotoutuminen.fi online service. The latest version of the Terms of Use is available on the ‘About the Partnership Platform’ page.

7. Governing law and dispute resolution

These Terms of Use are governed by the laws of Finland. Possible disputes are primarily resolved through negotiations. If a dispute cannot be resolved by negotiation, the matter is finally resolved by the District Court of Helsinki in accordance with the laws of Finland.

8. Contact details

Centre of Expertise in Immigrant Integration
Ministry of Economic Affairs and Employment
P.O. Box, 00023 GOVERNMENT
Aleksanterinkatu 4–10, Helsinki
E-mail: [email protected] , [email protected], kumppanuus[email protected]